Promote your event: email invitations

Spread the word about your event by sending invitations in a few simple steps.  Send the email invitation immediately, or schedule it to go out at a later date.

Create an email invitation

1. Access event invitations:
   • Log into your event dashboard.
   • Select the event you’d like to create an invitation for.
   • Click Email Invitations in the left navigation.
2. Choose a template and accent color 
3. Your event details will automatically populate whichever template you choose. You can also add a custom message to your guests. 
4.  Create an email distribution list.  Eventgroove makes creating an email list a breeze. Simply add emails in this format:   First Last<[e-mail]>   You can also select contacts from other events you've held in the past, or upload a csv with all the emails you want to include on your email invitation.

If you have a marketing integration, you can also choose to send to one of your marketing lists. 

Preview your email invitation

To preview your email message before sending, enter your email address in the preview field, and click ‘Save and Send Preview’.

Once you have your emails added, you'll be able to schedule delivery.  If you click "Schedule for Later," you'll then be able to enter the date and time you want those email invitations to be sent.  You will be able to review the list of all email sends, past and scheduled.  Scheduled emails may be canceled up to their send date and time. 

Monitor your email marketing campaign success by viewing all the invitations you have sent, and which of your invitees have unsubscribed (select ‘bounces and blocks’ checkbox). You may easily resend invitations by selecting ‘resend’ next to a contact’s email address. 

Questions? Give us a call during business hours at 888.509.1060 or email us anytime at [e-mail].